SchoolAI uses roles to manage access and permissions within an organization. Whether you are adding users manually or syncing through a roster, every person is assigned a role that determines what they can see and do.
Owner
Owner sits above Admin and includes everything the Admin role can do, plus control over organization-level customization.
Key Permissions: Everything available to Admins, plus managing the organization's custom instructions (District Customization) and organization feature settings.
Note: Owner is not self-assignable. Only the SchoolAI team can grant the Owner role to an organization, Admins cannot promote another user to Owner. This prevents unintended privilege escalation. If you'd like an Owner assigned for your organization, reach out to your SchoolAI contact.
Admin
Admins have broad access to manage day-to-day organization settings.
Key Permissions: Invite new teachers, manage organization-wide settings (including LMS API integrations), and access Usage Reports to see how SchoolAI is being used across the district or school.
Analyst
Analyst is a lighter-weight role for people who need visibility into usage without full administrative control; for example, a superintendent or technology coach who wants reporting access but shouldn't manage settings or users.
Key Permissions: View Usage Reports and drill-downs (including Mission Control analytics) for their assigned part of the organization, and view the Team/member list in read-only form.
Teacher
The "Teacher" role is the standard role for educators and staff.
Key Permissions: Create and launch Spaces, use the Discover library, and monitor student progress in real-time via Mission Control.
Note: In some technical areas of the site, this may simply be referred to as a "User."
Student
Students have a streamlined experience focused entirely on learning.
Key Permissions: Join Spaces via invite links or codes and interact with AI-powered activities. Students do not have the ability to create their own Spaces or view the progress of others.
How Rostering Works (SIS Integration)
If your school uses a Student Information System (SIS) to automatically create accounts, SchoolAI takes the roles provided by your system (like Aide, Proctor, or Administrator) and maps them to our roles above.
During your organization's setup, we work with your IT team to ensure everyone gets the right level of access based on their job title. For example:
Staff and Aides are typically mapped to the Teacher role.
District Staff are typically mapped to the Admin role.